Application
To apply for an Honorary Contract, an individual must complete an Honorary contract application form, ensuring that their substantive employer and the Trust Sponsor complete the relevant sections and submit the full application form to the Trust’s Recruitment Team. A minimum of one month should be allowed from the time of submitting an application to the proposed start date. This allows for all checks and authorisations to be completed prior to the anticipated start date. All applications for honorary contracts must include an end date.
Checks include:
- Identity
- Occupational health
- Professional registration and qualifications (where relevant)
- References
- Disclosure and Barring Services (where relevant)
Termination of an honorary contract
Where the contract is to be terminated in line with the original termination date, the Recruitment team should check and update the Electronic Staff Record (ESR) with the termination date where appropriate and arrange for documentation to be retained in accordance with the Trust’s corporate records retention schedules.
At the end of the agreed honorary contract period, the Sponsoring Manager is responsible for ensuring the return of any Trust property including ID cards, smartcard etc. and for ensuring that the individual’s access to Trust buildings and computer systems is removed.
Where the activity ends, or is terminated earlier than expected, or an individual terminates their employment with their substantive employer, the Sponsoring Manager of the individual should notify the Recruitment team so that the appropriate records can be updated.
Should any concern be raised about the conduct of an individual on an honorary contract and/or conduct which breaches the terms of the contract, the Trust reserves the right to suspend or terminate the honorary contract with immediate effect, following an appropriate procedure.
Should the individual, Trust or substantive employer wish to terminate the contract early on grounds other than conduct concerns, this will be in accordance with the notice agreed in the honorary contract. The notice period should be agreed by the Sponsoring Manager, the individual and substantive employer (where relevant) prior to the commencement of the honorary contract and indicated in the honorary contract application form.
Letters of Access
A letter issued by the recruitment team to workers employed by another NHS organisation but who carry out work at the Trust. As they are already employees of the NHS they already have the required NHS indemnity. The substantive employer will need to confirm that all pre-employment checks have been completed in line with the NHS Employment Check Standards.